Labour Market Information System

Position Title: HR Coordinator- Benefits Admin. & Communication
Direct Report: Human Resource Manager

The HR Coordinator is responsible for coordinating the activities of all Human Resources related projects along with providing support for other Human Resources functions including staff communication/engagement, benefits and welfare and Human Resource documentation.

• Drafts and revises job advertisements and dispatched to the media and within the company.
• Assists with the collection and dissemination of job applications to HR and Department Managers.
• Schedules interviews in conjunction with Department Managers.
• Replies to short-listed applicants.
• Manages the completion of application forms by applicants.
• Screens employee security checks.
• Coordinates employee orientation program.
• Maintains personnel records for employees, noting all movements in employee status/profile.
• Receives and conducts preliminary check of leave applications ensuring relevant approval.
• Updates leave accounting system weekly.
• Coordinates the enrolment of employees in Pensions, Health and Group Life schemes.
• Coordinates the provision of uniforms to Windsor and Massy Distribution (Jamaica) Limited employees.
• Recognizes employee life cycle events (birthdays, sickness, death etc.)
• Ensures adequate amount of stationery and HR forms are maintained in the department at all times.
• Supervises and coordinates the activities of Telephone Operators and Office Attendants.
• Orders Canteen equipment when necessary.
• Coordinates all termination activities inclusive of Pension, Notice Pay, Vacation, Separation/Termination letter and Farewell functions.
• Work with management team to develop innovative communication methods and messaging that will inform and strengthen the employees and their functions.
• Collaborate with other members of the Human Resources team to develop communication strategies and coordinate external communications when appropriate.
• Continuously improving communication that will enable the organization to communicate more effectively and efficiently.
• Assist in designing and maintaining company notice and C.A.R.E boards.
• Assist in the maintenance and improvement of the HR filing system, both paper and computer-based.
• Coordinate quarterly focus groups, benchmark surveys and HR related publications.

Externally: Suppliers, Business Partners and visitors to the
Internally: All Members of Staff

• A Bachelor’s degree in Business Administration, Management Studies or any related discipline.
• 3 years in Human Resource Administration.
• Training in Labour Laws, HRM and Supervisory Management.
• Experience at working both independently and in a team-oriented, collaborative environment is necessary.
• A high level of confidentiality and reliability.
• Strong written and oral communication skills
• Excellent interpersonal skills.
• Ability to prioritize and execute tasks in a high pressure environment

This job is satisfactorily performed when:
• Completed jobs are timely and of a high professional standard
• Dependability and initiative are displayed
• Good working relations and a positive attitude to work are maintained.
• The image of the department is positive among other departments of the company.